UNOFFICIAL MINUTES FOR NOVEMBER 24, 2010

The Regular Meeting of the Kiowa County Commissioners was called to order at 9:00 a.m. by Chairman Rodney Brown on November 24, 2010. Scott opened the meeting with prayer and the Pledge of Allegiance.  Those attending were:

Rodney Brown, Commissioner

Richard Scott, Commissioner

Debra C. Lening, County Clerk

Peggy Dunlap, Administrator

Also attending the meeting as a visitor was Bill Koehler.

 Minutes from the November 15, 2010 Regular Meeting was read. Scott made the motion, seconded by Brown, to approve the minutes as read. All Commissioners voted affirmative.

 Issues with overtime and comp time were discussed. The Commissioners are trying to find a solution to this problem. There will be further discussion at the next Regular Meeting when all Commissioners are in attendance.

 The 2011 Budget was discussed. Brown made the motion, seconded by Scott, to accepts and sign the Resolution to adopt the Budget for 2011. All Commissioners voted affirmative.

 Scott made the motion, seconded by Brown, to accept and sign the Resolution to Appropriate Sums of Money. All Commissioners voted affirmative.

 Scott made the motion, seconded by Brown, to accept and sign the Resolution to set mill levies. All Commissioners voted affirmative.

 Scott made the motion, seconded by Brown, to sign the Letter of Budget Transmittal. All Commissioners voted affirmative.

 Scott made the motion, seconded by Brown, to sign the Certification of Tax Levies for Non School Governments. All Commissioners voted affirmative.

 There was discussion regarding scheduling trips for the transit van to set destinations weekly and posting that schedule for the public.

 The vouchers were reviewed. One voucher was questioned. Vouchers were approved and signed.

The Sheriff’s report was signed and filed.

 The Veterans report was reviewed.

 The Commissioners reviewed the Affidavit of Posting for the Treasurer’s office.

 Brown made the motion, seconded by Scott, to sign the Memorandum of Understanding for Jane Daniels/CPI to administer and report on the County’s behalf to the Governor’s Energy Office. All Commissioners voted affirmative.

 The Landfill received a check for scrap metal.

 Scott made the motion, seconded by Brown, to sign the Intergovernmental Agreement for the State Homeland Security Grant Program between Kiowa County and Bent County. All Commissioners voted affirmative.

 Scott made the motion, seconded by Brown, to accept and sign the Computerized System Maintenance Agreement with Saul’s Creek Engineering LLC and Kiowa County for the recording system in the County Clerk’s office. All Commissioners voted affirmative.

Jeff Lane with CDOT asked if he could have a dumpster put back at the three mile corner. The County does not have this expense in the budget, but the Commissioners stated that if the State will pay for it, they would have no problem agreeing to it. The State can contract with the Town of Eads or with DW Waste if they so choose.

 John Marrin and Cheryl Sanchez with LCC (Lamar Community College) met with the Commissioners to update them on the Historic Preservation grant project on asbestos abatement. They also discussed working with Administrator Warren Yule at the Weisbrod Memorial Hospital regarding the nursing program at LCC. They would also like to partner with the County Health Nurse on grant writing and other projects that would enhance the attainment of Masters Degree candidates in the Nursing Program through LCC . 

 A new “Grant Policies and Procedures” Manual for JAG grants was reviewed. It will be given to the County Attorney for review prior to adopting it.

 Audrey Johnson met with the Commissioners for clarification on her salary and on comp time.

 The Public Health meeting was set for December 30, 2010.

 The Reorganization Meeting will be January 11, 2011.

 Ambulance Director Eunice Weber would like to hire for Wayne Singer’s position when he quits. She would like to hire in-house, if possible. Given the nature of the job, the Commissioners felt that would only make sense.

Sheriff Forrest Frazee met with the Commissioners to discuss setting up a meeting before the end of the year for 911 Dispatch.

 Public Health Nurse Director Renay Crain met with the Commissioners regarding SB 08-194 Public Health Act Guidance for Vital Records Offices and Registrars. If her office decides to relocate the vital records office into the public health agency, the County or district Board of Health must notify the Office of the State Registrar in writing, indicating which office will assume the duties and provide a contact name, phone number and email address of the person who will be the Local Registrar. The Commissioners will provide the necessary letter. Crain also told the Commissioners her office was still looking for a minivan to purchase before the end of the year to be used by her office when traveling.

 The next Regular Meeting will be held December 15, 2010.

With no further business, Scott made the motion, seconded by Brown, to adjourn at 2:08 p.m. All Commissioners voted affirmative.